Notary Services for I-9 Forms

Notary Services for I-9 Forms: Convenient and Professional Solutions in Boston, MA

As a business owner or an employee, ensuring that your I-9 Employment Eligibility Verification Form is completed accurately is essential for compliance with federal laws. This form is a crucial part of verifying the identity and employment eligibility of new hires in the United States. At Tewksbury Notary, we offer professional, convenient, and accurate notary services for I-9 forms in Boston, MA, helping you stay compliant and worry-free.

What Is an I-9 Form and Why Is It Important?

The I-9 Employment Eligibility Verification Form is a document required by the U.S. Citizenship and Immigration Services (USCIS) to verify the identity and employment authorization of individuals hired for employment in the United States.

Employers are responsible for ensuring that the form is completed correctly for each employee they hire. This includes verifying identification documents, such as a passport, driver’s license, or work permit, and completing the required sections accurately.

Failure to properly complete I-9 forms can result in fines and legal issues. According to USCIS data, businesses face fines ranging from $252 to over $2,500 per I-9 form violation.

I-9 Form Notary in Massachusetts
I-9 Form Notary in Massachusetts

The Role of an Authorized Representative in Notarizing I-9 Forms

While a notary public is not required to notarize the I-9 form itself, employers often use notaries as “authorized representatives” to verify the identity and work authorization of remote employees. As authorized representatives, we help ensure that your I-9 form is completed correctly and in compliance with federal regulations.

At Tewksbury Notary, we take pride in our attention to detail, accuracy, and commitment to helping employers meet their I-9 form requirements.

How to Complete the I-9 Form

The I-9 form consists of three sections:

  1. Section 1: Employee Information and Attestation
    The employee must complete this section, providing their name, address, date of birth, and immigration status.
  2. Section 2: Employer Review and Verification
    The employer or authorized representative verifies the employee’s identification documents and records the document information.
  3. Section 3: Reverification and Rehires
    This section is used for updating or reverifying employment authorization when necessary.

How Our I-9 Form Notary Service Helps You

At Tewksbury Notary, we make the process of completing and verifying I-9 forms simple and stress-free. Here’s how we can help:

  1. Schedule an Appointment: Contact us to schedule an in-office appointment or request our mobile notary service, where we come directly to you or your employee.
  2. Document Verification: We verify the identity and work authorization documents provided by the employee.
  3. Form Completion: As an authorized representative, we complete Section 2 of the I-9 form accurately.
  4. Compliance Check: We perform a quality check to ensure the form is filled out correctly to avoid potential fines or compliance issues.
  5. Completion: The employer receives a fully completed and compliant I-9 form, ready for filing and record-keeping.

Why Choose Tewksbury Notary for I-9 Form Services?

When it comes to ensuring compliance with I-9 form requirements, you need a service that prioritizes accuracy, professionalism, and convenience. Here’s why Tewksbury Notary stands out:

  • Expert Knowledge: We have extensive experience verifying and completing I-9 forms for various businesses.
  • Attention to Detail: Our notaries conduct thorough quality checks to ensure your form is completed accurately.
  • Flexible Options: Choose between in-office I-9 verification or our mobile notary service for added convenience.
  • Free Consultations: We offer free consultations to answer your questions about the I-9 process.
  • Fast Turnaround: We understand the importance of timely compliance and offer same-day services whenever possible.
  • Affordable Pricing: We offer competitive, transparent pricing without hidden fees.

In-Office vs. Mobile I-9 Form Notary Services: Which Is Best for You?

  • In-Office I-9 Form Services: Ideal for local employers and employees who prefer a traditional approach in a professional setting.
  • Mobile I-9 Form Notary Services: Perfect for remote employees, busy business owners, or anyone who values the convenience of having a notary come to their location.

I-9 Compliance Tips for Employers

  1. Keep Accurate Records: Retain completed I-9 forms for all current employees and for a specific period after employment ends.
  2. Regular Audits: Perform regular internal audits to ensure I-9 forms are completed correctly.
  3. Timely Completion: Ensure that I-9 forms are completed within three business days of the employee’s start date.
  4. Stay Updated: Familiarize yourself with any changes to I-9 requirements or compliance rules from the USCIS.

Frequently Asked Questions

Q: Do you offer same-day I-9 form services?
A: Yes! We offer same-day appointments for both in-office and mobile I-9 verification services whenever possible.

Q: Can you verify I-9 forms for remote employees?
A: Absolutely! Our mobile notary service is perfect for verifying I-9 forms for remote employees or those working from home.

Q: Are your I-9 services available on weekends?
A: Yes, we offer flexible scheduling, including evenings and weekends, to meet your needs.

Q: Do you provide I-9 form services outside of Boston?
A: Yes! Our mobile notary service covers Boston and surrounding areas, bringing compliance directly to you.

A Friendly Reminder

While we’re experts in I-9 form verification and notary services, it’s important to note that we are not a law firm and cannot provide legal advice. For specific legal questions regarding employment verification, we recommend consulting with an employment law attorney.