Ensuring Compliance: Notary Services
for Lowell’s Healthcare Professionals.

Massachusetts law under M.G.L. c. 6 §172 requires every healthcare organization — hospitals, nursing facilities, assisted living communities, home health agencies, group homes, clinics and private practices — to conduct CORI background checks on employees with direct patient contact. The CORI authorization form must be signed by the subject and properly notarized before the organization can submit the request. An unnotarized authorization is invalid and the background check cannot proceed.

For Lowell healthcare employers, this means every new hire with patient contact needs a notarized CORI form before their start date. For organizations with high employee turnover — particularly home health agencies and per-diem staffing arrangements — this creates a recurring notary need.

• New employee CORI authorization — required before start date for patient-contact roles
• Volunteer CORI authorization — required for volunteers with patient access under M.G.L. c. 6 §172A
• Re-authorization — required every three years for ongoing employees in regulated healthcare settings
• Contractor CORI — required for independent contractors with direct patient contact

We handle CORI form notarizations in-office in 15 minutes or mobile to your Lowell facility for group onboarding sessions.

Lowell healthcare organizations frequently hire nurses, therapists, home health aides and administrative staff who are located outside Massachusetts or who cannot travel to a central office for I-9 Section 2 completion. Under 8 CFR 274a.2, an employer may designate any person as an authorized representative to complete Section 2 in person at the employee’s location.

This is not notarization — it is authorized representative service, and errors carry employer liability under federal immigration law. Section 2 must be completed within three business days of the employee’s first day. A remote hire whose I-9 is not properly completed on time creates compliance risk for the entire organization.

• We travel to the employee’s location anywhere in the Merrimack Valley and Greater Boston area
• We verify Section 1 completion, inspect documents in person and complete Section 2 correctly
• We confirm the acceptable document combinations per USCIS requirements
• We return the completed form to your HR team or upload directly per your process

Massachusetts Healthcare Proxies under M.G.L. c. 201D legally require two adult witnesses — not a notary. But Lowell General Hospital, Saints Campus and other area facilities require notarization in addition to witnesses before acting on withdrawal-of-treatment decisions or other high-stakes medical choices. This protects the facility from challenge.

The witness requirements are strict and frequently mishandled. Qualifying witnesses cannot be the named healthcare agent, related by blood or marriage to the principal, beneficiaries of the principal’s estate, or healthcare providers currently treating the principal. When hospital staff try to serve as witnesses, this disqualification is often triggered — resulting in an invalid document that cannot be used.

• We provide two qualified witnesses at every healthcare proxy appointment — in-office or mobile to your facility
• We assess signing capacity before proceeding — protecting both the patient and your facility
• We format the notarial certificate to your facility’s specific acceptance requirements
• Same-day bedside visits to Lowell General Main and Saints Campus are available most weekdays